Responsibilities:

1. Office document management:

• Provide administrative support to the CEO and team members.

• Maintaining comprehensive accounting of office expenses in accordance with the accounting practice established in the studio.

• Preparation and provision of regular financial reports for the CEO or Finance Director (on request).

• Management and storage of administrative documents related to the territorial office in Malaysia.  Provide requested documents promptly upon receiving official inquiries.

• Interaction with banks and government agencies. Visits as needed.

• Interaction with tax and financial agents on outsourcing. Communication with them, document management.
  
  
  

2. Travel coordination:

• Assist in organizing travel itineraries for team members, their partners and family members (upon request), including flights, accommodations, and ground transportation.

• Handle travel-related documentation and ensure compliance with company policies.

• Managing travel-related documentation and ensuring their compliance with studio policies.

• Organization of office events, business meetings and other events at the request of the team.

3. Assistance with visas and other legal issues:

• Provide support in visa processing for employees, partners&family members and visitors.

• Assist in managing legal documentation and compliance with local regulations.

• Collaborate with legal counsel to address any legal issues that may arise.

• Primary support for employees relocated to the country: banking support, assistance with payments, various consultations on staying in the country

4. Office management:

• Ensuring the smooth operation of the office (purchase of office supplies, supplies, timely organization of repairs, if necessary).

• Contribute to maintaining a comfortable and organized office environment.

Requirement:

• Excellent communication and interpersonal abilities.

• Attention to detail and ability to maintain confidentiality.

• Confident Excel knowledge;

• Knowledge of formulas in excel and google docs (optional);

• Skills of working with government agencies. Knowledge and understanding of where and with what question to address;

• Strong organizational and multitasking skills.

• Knowledge of Jira (or analogues);

• Knowledge of document management;

• Malaysian citizenship;

• Fluent English (clear and understandable) and Malay;

• At least 1.5 years of experience in the same or similar role;

• Interest in the game dev industry.